Indexing and Metadata


It is easier and more accurate to describe something than to remember where it was saved. Everyone knows the content of the document worked, but often suitable for the document to be saved in multiple folders and does not know where to save and where to retrieve it later.

When a file is saved in the Documenta  DMS, users describe its content through a number of attributes. The application indexes and organizes data automatically according to the preset attributes.

Documenta DMS is a system based on metadata, where the files are sorted by attributes, instead of traditional directories.

DMS Documenta administrator can easily manage attributes with a simple graphical interface without the need of programming.

File names can be generated automatically after certain conventions, depending on attributes set. The system supports automatic validation and auto-numbering.

Also, values ​​can be retrieved directly from CRM or ERP systems.